Events & Business Development Coordinator at Forvis Mazars Group

Job Description    

We are seeking a dynamic and ambitious individual to join our team as an Events & Business Development Coordinator. The ideal candidate will possess a keen interest in both events management and business development activities. They should be highly organized, detail-oriented, and demonstrate exceptional interpersonal skills. The candidate should be a quick learner, able to connect effectively with stakeholders, and thrive in a team-oriented environment. This is a junior position and the candidate will report directly to the Business Development Manager.

Duties and Responsibilities    

Events Coordination:

• Oversee the planning, execution, and follow-up of both client-facing and staff-facing events.
• Coordinate logistical details, including venue selection, catering, AV requirements, and guest accommodations.
• Ensure seamless event operations and address any on-site challenges as they arise.

Surveying:

• Support Business Development Manager in drafting surveys to gather valuable insights.
• Manage the survey distribution process and monitor responses.
• Analyse and report on survey data to support strategic decision-making.

Branded Merchandise:

• Monitor stock levels of marketing promotional items and proactively replenish inventory as needed.
• Work closely with suppliers to ensure timely delivery and quality control.

Supplier Management:

• Liaise with suppliers to process invoices and ensure timely payment for services rendered in relation to events and branded merchandise.

Media Studio Management:

• Coordinate bookings and scheduling for the media studio, ensuring availability and functionality.
• Capture corporate images and videos (training will be provided).
• Reporting:
• Generate comprehensive reports detailing event outcomes, survey results, and other relevant metrics.
• Provide insights and recommendations based on data analysis.

Market Research:

• Conduct in-depth analysis to provide market insights crucial for informed decision-making.
• Stay updated on industry trends and competitive landscapes.

Minimum Requirements    

• Minimum of 2 years of experience in a similar role.
• Bachelor's degree in business administration, marketing, or communications.
• An understanding of Marketing and business development principles
• Strong computer skills, including expertise with industry-specific tools and programs.
• Knowledge of CRM systems like - HubSpot, Salesforce, etc. is an asset.