Departmental Administrator B - Department of Mechanical and Aeronautical Engineering at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

• Secretarial tasks for head of department and other personnel;
• Departmental and office administration;
• Administrative duties related to undergraduate and postgraduate programmes as well as departmental research programmes;
• Liaison with students, industry partners and other academic institutions;
• Organization of conferences and other events;
• On-going maintenance of documentation for quality standards and accreditation visits;
• Procurement using the PeopleSoft system from placing an order to delivery e.g. stationary, equipment, airline tickets, accommodation, rental cars, catering.

MINIMUM REQUIREMENTS:

• Grade 12 OR
• 3 year Secretarial/Office Administration or relevant National Diploma;
• Administrative experience - A total of 4 years with Grade 12;
• Secretarial experience - A total of 2 years with a Diploma.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• CE@UP Processes and Procedures;
• Diary management;
• Document Management;
• Knowledge of the Academic Information Service;
• Computer proficiency;
• Record Keeping Systems;
• Language and writing skills;
• Skills in the use of web based educational systems such as ClickUP/ People soft, web-page development;
• Knowledge / Interest in specific subject fields;
• Strong language skill (writing and speaking) in language of service delivery
• Ability to multi task;
• Ability to liaise with a variety of people within and without UP both on national and international level;
• Ability to function under pressure;
• Ability to prioritize.

ADDED ADVANTAGES AND PREFERENCES:

• BA or equivalent degree;
• Experience within a tertiary or academic environment;
• Student Administration.