Debtors Clerk at Tshipi E Ntle Manganese Mining

PURPOSE OF THE JOB

• Timeously and accurately process all relevant documentation related to the sales and export of bulk manganese.
• Responsible for entering, maintaining, and reconciling monthly debtor's invoices.
• Prepares/handles requisitions and processes invoices to debtors.
• Compiles and maintains accounts receivable records by checking and approving invoices for billing.
• Prepares invoice notices, as necessary.
• Answers all customer inquiries pertaining to invoices raised.
• Analyses customer accounts and discusses terms in collaboration with line management to meet customer requests where possible.
• Maintains all accounts receivable files.
• Prepares analysis of accounts, as required, and assists in monthly closings.
• Prepare and present documents to the bank in line with LC

KEY PERFORMANCE AREAS

• Validates invoices, bills of ladings, loading, and offloading schedules. clearance certificates and payments with banks and other stakeholders in terms of company standards and procedures.
• Ensures payment terms and deadlines are met and keeps management abreast of any deviations.
• Maintains and updates debtors’ records in SharePoint and manages and maintains an accurate and accessible document management system.
• Liaises with the bank, clearance company, internal logistics, and customers.
• Performs accurate debtor's reconciliations and relevant adjustments if required.
• Investigate and resolve any invoice or documentation queries or disputes, and ultimately expedite final payment.

MINIMUM QUALIFICATIONS REQUIRED

• Matric (Grade 12)
• Higher Certificate in bookkeeping or similar (NQF Level 5)

PREFERRED QUALIFICATION/S

• Diploma in Bookkeeping or Financial Management (NQF Level 6
• MINIMUM EXPERIENCE AND KNOWLEDGE REQUIRED 
• Up to 3 years’ experience within a export Debtor’s environment. Mining and shipping industry experience (advantageous).

ATTRIBUTES

• Attention to detail
• Meticulous in work execution
• Zero tolerance for errors
• Drive and enthusiasm
• Assertive in obtaining the correct information
• Teamwork