Contractor - Retail Auto & Card Coordinator at Astron Energy (Pty) Ltd.

Contract End Date - 02/03/2023

The purpose of the Retail Automation and Card Coordinator’s role is to be the single point of control for re-branding all Namos and Flexilane systems, documentation and will co-ordinate the end-to-end process from planning what system changes are necessary based on the information from site surveys, identifying what agreements need to be re-signed and co-ordinate vendors to do the physical changes on site at the same time as when new signage are installed.

• Review all Retail and Card check sheets developed from site surveys and revert/confirm any changes or accuracy
• Use the site list and information from site surveys to determine which contract addendums are needed for amendments for resigning within the current Retail Automation and Card agreements
• Coordinate the necessary changes in the addendums and communicate via the DIT and BM Site Coordinators to the retailer that addendums will be send to them for signature
• Ensure the DIT / BM Coordinators shared with retailers for signature and process through AE BAU
• Update POS & Card activities on Smartsheet per site during the full life cycle of the de-branding and re-branding implementation
• For DIT / BM Sites that are (Namos/BCX/NetPos/SmartFuel supported) , arrange with Retailers/ POS & Card vendors to deploy new rebrand standard
• For BM and Landlord owned sites, instruct BMs and Landlords to engage with POS and Card payment vendors to ensure that Caltex brand identities on systems are replaced with new Brand Identity

Ensure the new site name changes are completed in AE Connect, TRACS and SAP and that all stakeholders are informed

Liaise with Card Ops Team to engage Flexilane site changes (load sheet)

• Change of products
• UCount changes

Replacement of legacy local account cards (Calcards)

• Track Card brand changes
• Liaise with Internal stakeholders on the system changes related to Starcard - TRACs and SAP
• Coordination with project and brand team of the new marketing material – including the replacement plastics
• Liaise with C&I Team for validating any debranding data points.
• Attend weekly Ikhwezi Meetings and provide a status update the Rebrand Sequence progress, highlight potential risks and issues.

Relationships

• This role will report directly to the Retail Sites Lead. This role will also co-operate closely with the DIT and BM Site Co-Ordinators, Branded Marketers, AE Territory Manager / Business Consultants, Uphondo Regional Project Manager and Uphondo Planner.

Skills

• Good communication skills
• IT background and very good understanding of Astron Energy POS and Card payment systems
• MS Excel proficiency
• MS Outlook proficiency
• Ability to learn how to use Smartsheets (cloud-based programming tool) as planning, monitoring and control tool

Experience

• Past working experience with Namos and Flexilane and other systems.

Qualifications

• IT / PM related Diploma or Degree

Performance Criteria

• Number of sites successfully re-branded per month (target 25 to 27 sites per month)