Company Secretary at Property Practitioners Regulatory Authority

OVERALL RESPONSIBILITY: The Company Secretary reports directly to the Board Chairperson and administratively to the Chief Executive Officer. The role is responsible for ensuring that the PPRA Board complies with governance, legal, and statutory requirements, as well as applicable codes. The Company Secretary keeps the Board informed of their statutory and fiduciary responsibilities and ensures the effective administration and coordination of Board activities. Additionally, the role provides advice on Board procedures and compliance requirements.

MINIMUM REQUIREMENTS:

• Bachelor of Laws (LLB) degree (NQF 8) and a CIS or equivalent qualification.
• A Master’s degree or equivalent qualification in Business Administration or Corporate Governance (added advantage).
• Registration with the Chartered Governance Institute of Southern Africa (advantageous).
• Minimum of 10 years’ working experience, with at least 3 years in management and 3 years in a Company Secretarial role.
• Functional knowledge and application of the Public Finance Management Act, Companies Act, King IV, and National Treasury Regulations.
• Proven track record in a corporate secretariat and legal environment.
• Strong understanding of government structures and the relationships between government (as shareholder) and public entities.
• Expertise in Board governance, administration, and governance best practices.
• Excellent interpersonal, communication, and organizational skills.
• Strong report writing, research, and presentation skills.
• Stakeholder orientation and adherence to organizational values with unquestionable integrity.

KEY RESPONSIBILITIES:

• Develop an operational plan for the Secretariat, aligned with the PPRA mandate and strategy.
• Develop and maintain governance frameworks and tools (Board Charter, Code of Conduct/Ethics, Induction Manual, King IV checklist, etc.).
• Convene and manage all Board, subcommittee, and internal committee meetings.
• Ensure continuous Board development through corporate governance workshops.
• Oversee the preparation and distribution of Board and subcommittee meeting minutes, resolutions, and action items.
• Develop and implement a record management system.
• Monitor the implementation of Board resolutions.
• Advise the Board on statutory and corporate governance requirements.
• Ensure submission of all statutory reports to the Board.
• Act as a conduit between the Board of Directors and the Accounting Officer.
• Identify and manage risks in the area of responsibility.
• Manage budgeting, expenditure monitoring, and variance analysis.
• Ensure compliance with supply chain prescripts and that unit expenses adhere to the PFMA.