Buyer at Aspen Pharma Group

Overview

•    Place and follows up on purchase orders and supplier payments
•   Manage returns to suppliers
•   Maintain positive working relationships with suppliers
•  Keep records of all purchasing transactions carried out

Requirements
Responsibilities

• Strategic and ad-hoc ordering
•       Contact suppliers and submit orders
•       Direct informal negotiations, in case of ad hoc orders
•       Conduct price checks 
•       Source products in line with business requirements within minimum lead times
•       Ensure delivery of products in line with business requirements
•       Check on missing/ rejected goods
•       Communicate delays or quality issues to internal stakeholders to ensure inventory levels are maintained and risk to production is minimal
•       Provide procurement input into supplier change notifications and new product introductions

Supplier purchase and payment

•       Oversee purchase approval process
•       Generate purchase orders
•       Manage the processing of invoices and effecting of payments
•       Manage financial documents in accordance with financial controls (e.g. invoices and delivery notes are sent to finance to ensure payment takes place on time)

Returns

•       Ensure all non-conforming materials are returned for credit and actions are put in place to prevent or reduce future quality issues

Reporting and record keeping

•       Keep complete records for all purchase transactions
•       Maintain filing and record keeping of all financial documents
•       Ensure compliance with SOPs and organisation policies relating to Purchasing and Finance
•       Provide detailed reports on work activities to supervisor, as required

Job Requirements

Background/experience

•       At least 4 years’ relevant experience
•       Y Experience in a Procurement environment in a highly regulated industry
•       2 year diploma in Logistics, or a related field

Specific job skills

•       Computer literacy, including proficiency in the use of MS Excel and MS Word

Competencies

•       Meeting Deadlines
•       Capturing Facts
•       Following Procedures