Buyer at Alstom

Buyer

Purpose of the Job:

• To execute day-to-day buying at a specific region and ensure that purchasing transactions are directed through the correct procure-to-pay channel (e.g. emergency order vs pre-sourced order).
• Buyer needs to ensure that PO’s are placed on time and chase the deliver
• Buyer needs to ensure that Goods receipt are done by the end-user
• Integrated in each category/domain team, the Buyer will deploy commodities strategy defined for its perimeter.
• The Buyer will manage the RFQ/supplier selection process and ensure the timely placement of purchase orders and delivery of materials to meet customer order requirements as well as ensuring that project execution is in line with Quality, Cost, Delivery and Economic Development objectives.
• The Buyer will also be required to pilot the contractual relationship with suppliers.

Key Accountabilities

• Understand customer needs and the local supplier market
• Execute responsibilities in the procure-to-pay process
• Issues PO’s according to the governance Processes
• Manage the RFQ process in its entirety
• Ensure that contracts do not lapse without a plan
• Inform Category Managers about local dynamics
• Act as the interface between Lead Buyer / Sourcing Managers and the end users

Measurement (Key Performance Indicators)

• Support Local Communities through identification of opportunities
• Business Award (supplier selection) and Purchase Order placement on Time
• First Article Inspection on Time (for components only)
• Cost reduction vs. Budget (savings)
• Local Content and Preferential Procurement (spend with SMEs, QSEs, BWOs and local-local suppliers) performances
• Internal customer satisfaction

Responsibilities and objectives:

• Understand domain strategies and sourcing plans to support
• Ensure a full understanding of commodity buying needs
• Identify future supply and/or demand issues to ensure a proactive and effective response
• Provide intelligence on potential or existing issues
• Check accuracy of PR data
• Where contracts are not in place, select suppliers by getting quotations or executing local tender process (with support from Commodity Leads and Category Managers)
• Raise POs to selected suppliers
• Track the orders and report on the order status
• Follow up with suppliers to ensure correct delivery
• Inform relevant Category Manager/Analyst about supplier pricing and delivery issues
• Understand and keep up with macro-trends and regulations in the region and communicate findings with Category Managers/Analysts
• Communicate supply and demand issues/changes with relevant Category Managers/Analysts
• Ensure that managers in local plants get the value agreed to from Category Management
• Link local end users to sourcing actions to ensure new supply agreements are developed and implemented appropriately
• Proactively manage operational risks and challenges stemming from regions

KPIs:

• % spend by P2P channel by plant / cost centre
• Number of days’ reduction in P2P cycle time by plant
• Number of deviations in good receipts versus PO
• End User management
• DIP Management

Supplier relationship:

• Identification of project and business needs
• Preparation and issuing of Request for Quotation (RFQ) with suppliers using the standard tool
• Negotiation of cost reduction with suppliers
• Inputs provider/contributor for order placement
• Ensure Quality, Cost, Delivery & Economic Development targets achieved, CONQ (Cost of Non Quality) & claims management.
• Lead supplier Quality, Cost, Delivery & Economic Development performance reviews.
• Management of initial issues before escalation to line manager
• Respect Gibela code of ethics and guidelines
• Apply the Gibela Sourcing process, and provide return on experience

Business Understanding And Desired Knowledge/experience

• National Diploma in Purchasing or equivalent. BS or BA in Purchasing, Finance, Economics, Accounting, Engineering, Information Technology or other business related field.
• Minimum 2/3 years of experience in Procurement, or same/similar Industry work experience (e.g. quality/engineering/costing/ etc…).
• Procurement professional background and/or Quality /supply chain/technical background.

Profile

• Interest in technical field
• Live Gibela values
• Strong negotiation skills (contacts with suppliers)
• Communication and leadership skills
• Adaptability, agility and conciseness
• Ability to work in a matrix environment
• Communication skills & Team spirit
• Ability to challenge
• Results oriented
• Rigorous and structured
• International mindset
• Fluent in English

CLOSING DATE

• 9 OCTOBER 2022