Business Assistant - Centurion at AFGRI Equipment

Description

• To provide high-level administrative support to the director(s) and business to enable the attainment of business objectives. Responsible for the overall office management, drafting/preparing of reports and presentations, travel arrangements and other required correspondences.

Requirements

REQUIRED MINIMUM EDUCATION/TRAINING    

• Grade 12
• A relevant Bachelor’s degree is preferred

REQUIRED MINIMUM EDUCATION/TRAINING    

• Grade 12
• A relevant Bachelor’s degree is preferred

REQUIRED MINIMUM WORK EXPERIENCE            

• Minimum of 5 years relevant experience with a demonstrated track record of high accuracy, analytical and organisational skills and excellent computer skills

KEY PERFORMANCE AREAS         

• Act as key contact and divisional gatekeeper as well as initial point of entry for escalated queries and for queries from other internal and external stakeholders
• Plan and direct all administrative, financial and operational activities for the directors.
• Organise and prioritise critical issues and required information for the directors to facilitate efficient decision making
• Oversee the management of the Director’s office to ensure smooth operations and that resources are available and operating effectively.
• Build and maintain relationships with both internal and external stakeholders
• Organise internal events and ensure the application of the brand marketing strategy
• Initiate and plan employee engagement events and communication management.
• Manage of directors/executive diaries and arrangement of appointments, organise meetings, logistics and conferences and taking and distribution of minutes at meetings
• Receive visitors and direct them to correct venues
• Screen calls take messages or divert to correct person
• Update business unit contact details and organograms
• Drafting/preparing of reports, memos, letters and presentations as directed
• Responsible for document management, ordering and distribution of stationary and corporate clothing 
• Arrange accommodation for business unit and travel with insurance declarations where required.
• Coordinate orders and administration for travel

TECHNICAL KNOWLEDGE/ COMPETENCIES          

• In-depth understanding of Microsoft Office
• Experience with stakeholder management
• Document management and compilation
• Bilingual Written and verbal expression / Business language
• Strong emotional intelligence and self-motivated 

BEHAVIOURAL COMPETENCIES 

• Planning and organising
• Organisation Sensitivity
• Accuracy and attention to detail
• Time management
• Result orientated
• Team player 

Closing date: 07 June 2023