Assistant Director: Administration REF NO: CSP/08/2024 at Civilian Secretariat for Police Service

REQUIREMENTS:

• National Diploma or Bachelor’s Degree in Administration, Management, Public Administration, or equivalent qualification.
• 5 years’ experience in administration, 3 years of which should involve rendering support at the Senior Management level.
• Knowledge of relevant legislation/policies/prescripts.
• Knowledge of Supply Chain Management processes, government systems, and structures.
• Computer competency (MS Word, Excel, Outlook, PowerPoint, and email).
• Communication skills (Written and Verbal), facilitation skills, and report writing skills.
• Planning and organizing skills.
• Problem-solving and decision-making.
• Interpersonal relations.
• Confidentiality, high-level reliability, integrity, and honesty.
• Ability to work under pressure, meet tight deadlines, and work long hours.
• Valid driver’s license.

DUTIES:

• Provide executive administrative support services.
• Schedule and manage appointments, and render personal assistance services.
• Prepare correspondence, presentations, and other information as requested.
• Compile and draft letters and submissions as requested.
• Compile reports on a monthly basis.
• Provide logistical support for events, meetings, boardrooms, and facilities.
• Arrange travel and accommodation for the Secretary for Police Service.
• Process and submit subsistence and travel claims.
• Compile and execute demand management or procurement plan.
• Administer the budget of the Office of Secretary for Police Service.
• Keep record of expenditure and other financial commitments for the Secretary for Police Service.
• Check and verify financial reports in support of the Secretary for Police Service.
• Compile budget inputs.
• Perform any other administrative duties as required by the Secretary for Police Service.
• Record minutes and/or decisions for communication to relevant stakeholders.
• Facilitate the recruitment process in consultation with the Human Resource Management directorate.