Administrator: Payroll Process Interface (Cullinan) at Petra Diamonds Limited

RESPONSIBILITIES:

• Coordinate with external vendors and service providers for seamless integration, promptly resolving interface-related issues.
• Collaborate closely with IT teams, Finance and vendors to troubleshoot interface concerns and deploy solutions effectively.
• Develop and implement standardized procedures for all payroll- related data management and interface processes.           
• Regularly maintain and review all payroll related interface configurations and data mappings for alignment with business and regulatory requirements.   
• Assist with leading cross-functional projects to enhance all payroll related system capabilities, including upgrades, automation, and integration.    
• Stay updated on emerging technologies and industry developments, recommending updates or enhancements to systems.
• Act as a subject matter expert, offering guidance to internal stakeholders and end-users on all related payroll interfaces.   
• Serve as a liaison between Time & Attendance (T & A), payroll and other departments, facilitating communication on interface matters.
• Monitor KPIs related to all payroll related processing and interface performance, implementing corrective actions.               
• Ensure compliance with regulatory mandates and internal policies for all payroll related processing.                        
• Conduct periodic audits to validate data precision and rectify discrepancies.                                                                  
• Provide comprehensive training and assistance to end-users on all payroll related systems.                                      
• Analyse T & A and payroll data, generating reports for managerial review and strategic decision-making.               
• Identify opportunities for process enhancement and automation to improve efficiency.                                                 
• Develop and maintain documentation, training materials, and user guides for all payroll related interfaces.             
• Assist with FSS Payroll related reporting, Incentive rewards scheme calculations, retrenchment calculation and other requirements (e.g.  Finance tools - TRP tools, wage negations tools, production bonus tools, etc.)                           
• Ensure that all Time and Attendance reporting is aligned with standards, guidelines and schedules.                        
• Establish and maintain good working relationships and an effective / sound communication system with the Finance Function and the sites.  
• Takes cognisance of and adhere to Company policies, procedures and relevant legislation.
• Manage and report on non compliance issues.    
•  Model behaviour that is consistent with the Petra Culture Code. 
• Effective Team Player and Effective Self Management.

Requirements

MINIMUM REQUIREMENTS:

• National Diploma Payroll Administration or Equivalent (NQF level 6).              
• A minimum of 5 years’ experience in payroll interface / system.                        
• Working knowledge of a Computerised Payroll System (e.g. VIP People Payroll, Xtime etc).      
• Computer Literacy and Microsoft Office Suite (Intermediate).                                            
• Valid driver's license. 

TECHNICAL COMPETENCIES:

• Know, understand and adhere to relevant policies, procedures and legislation.                                                      
• Demonstrate knowledge and skill of the relevant computerized payroll system.                                                      
• Apply generic management principles and practices when coordinating payroll processes.                                 
• Interpret and compile information into reporting format as per legal reporting requirements.                                
• Check and confirm accuracy of time sheet data.       
• Input and/or coordinate payment requisitions accurately.