Administrator: Marketing - Corporate Office Cape Town at The Building Company

Description:

• Be the link between Finance and the Marketing Department for the following action areas:
• Budget/Spend Reconciliation
• Work on budget worksheet to recon monthly marketing department spend vs. budget.
• Ensure that all billings are accounted for monthly.

Invoicing

• Source and vet quotes for approval
• Receiving invoices and send out for authorization, code to relevant GL
• Track all information/communication related to the orders and invoicing process
• Department cash claims: handle slips, authorizations, re-imbursement, reconciliation, and enhancement of float
• Streamline departmental processes and ensure all compliance-related requirements as they pertain to financial processes are adhered to by all.
• Undertake daily administrative tasks as per the Managers’ instructions.
• Update and maintain the Marketing Departments’ documentation and database.
• When requested facilitate communication with other business units.
• Support the marketing department by carrying out daily tasks to keep the department functioning.
• Ensure all marketing additional project expenses are coded to the correct GL Account for comparison to budget.
• Communicates with Travel team to produce travel itineraries as requested by the marketing team.
• Assist in planning and arranging events, including organising catering.
• Attends workshops and conferences when requested.
• Monitor office supplies and research advantageous deals or suppliers
• Act as the point of contact between the Marketing Executive and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Develop and carry out an efficient documentation and filing system
• Living and promoting the Company values by always performing duties with:
• Honesty
• Respect
• Accountability
• Resourcefulness
• Energy
• Displaying behaviours such as:
• customer centricity
• effective self-management and teamwork
• effective change management

Requirements:

• Grade 12
• 3-5 years’ experience in a similar role