Administrative Officer at Stellenbosch University

Duties/

• Managing and coordinating the directors' calendars (supporting the Director: Business Management and Director: Design, Planning and Development), including scheduling meetings, appointments, workshops and travel arrangements;
• Serving as the first point of contact for the directors by handling correspondence and phone calls;
• Assisting with the management of projects, follow-ups, and deadlines;
• Organising and maintaining the directors' office systems;
• Taking of minutes at meetings;
• Organising venues, transport and refreshments for meetings;
• Processing purchase orders and invoices on the financial system;
• Managing office supplies for the Division;
• Handling confidential documents and information with discretion.

Job Requirements

• A certificate / diploma in business administration, office management, or a related field;
• At least three years' proven experience working in an office environment, preferably within facilities management or a related industry;
• Good interpersonal skills, as well as verbal and written communication abilities;
• Excellent organisational and time management skills;
• Proficiency in MS Office and other office management tools;
• Discretion and confidentiality are paramount;
• The ability to perform effectively under pressure;
• The ability to work independently and as part of a team;
• A valid driver's licence.