Administrative Officer (B4) - Bloemfontein at Clover S.A. Proprietary Limited

Job Advert Summary    

• Clover is looking for an Administrative Officer with skills and the relevant experience to ensure administrative controls in the Bloemfontein Distribution branch.  
• The successful candidate will be responsible for performing secretarial tasks to the Distribution manager, executing administrative tasks, administering and monitoring expenses and assist with general departmental needs.  

Requirements    

• National Diploma
• Business English: Fluent 
• Computer literacy (Intermediate) 
• Relevant experience in applying job-related concepts, techniques and processes at the required level.  

Competencies    

• Proactive and action orientated.  
• Approaches situations with an open mind and solves problems creatively.  
• Clear and sound reasoning ability  
• Maintains high standards.  
• Collaborate with others to achieve a common objective.  
• Interpersonal effectiveness  
• Commitment and motivation  
• Administrative capabilities  
• Customer orientated.  
• Communicates effectively and efficiently. 
• Ability to plan and organize.  

Duties and Responsibilities    
Perform secretarial tasks as per to the following positions. 

• Distribution Manager

Perform administrative tasks.   

• Responsible for administrative controls  
• Ensure filing, storage, and security of documents.  
• Co-ordinate the repair and maintenance of computer and office equipment  
• Respond to customer queries.  
• Deal with administrative queries  
• Reconcile stock and place orders e.g., driver clothing etc. 

Administer and monitor expenses.  

• Ensure data/transactions are properly recorded and entered the DFSA accounting system. 
• Assist with the annual audit.  
• Maintain financial files and records.  
• Issue, code and authorize purchase orders.  
• Reconcile the accounts payable.  
• Administer accounts and prepare payments.  

Assist with general departmental needs.  

• Support with ad-hoc requests  
• Prepare presentations.  
• Arrange functions, meetings, workshops etc.  
• Make flight, travel, and accommodations arrangements (domestic and abroad)