Administrative Clerk (Circuit Admin Support) - Alfred Nzo West at Eastern Cape Provincial Government

REF NO. DoE-AC51/04/2024

REQUIREMENTS:

• A grade 12 certificate with no experience required.
• Effective communication skills (written and verbal skills) and a good command of English language. Knowledge of the Public Service Legislative Framework.
• Proven competent knowledge of basic office administration practice.
• Knowledge of procurement systems

Competencies: Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills. Knowledge of Education Sector will be added advantage.

DUTIES:

• Render general clerical support service:
• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics. Handle routine enquiries
• Make photocopies and receive or send facsimiles
• Distribute documents/packages to various stakeholders as required
• Keep and maintain the filing system for the component
• Type basic letters and/or other correspondence when required
• Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtainquotations, complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices).
• Provide personnel administration clerical support services within the component.
• Maintain a leave register for the component
• Keep and maintain personnel records in the component
• Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component
• Capture and update expenditure in component C
• heck correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

Enquiries: Mr Mbangeni (039 256 0594)