Administrative Assistant: Faculty (internal only) at University of the Western Cape/Universiteit van Wes-Kaapland

Role Clarification & Key Performance Areas

• The University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa, for making quality education accessible to all South Africans, and for developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive faculty dedicated to teaching and research and to overall student development. The ideal candidate will be highly motivated and willing to contribute significantly to the faculty's development.
• The Faculty of Economic and Management Sciences offers a range of undergraduate and postgraduate programmes that educates students across the academic units, including Accounting, Economics, Industrial Psychology, Information Systems, Institute for Poverty, Land and Agrarian Studies (PLAAS), Institute for Social Development, Political Studies, Management and Entrepreneurship, Finance and  School of Government. 
• An opportunity currently exists for candidates to apply for an Administrative Assistant position to provide administrative support to the Faculty Administration in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide professional support service to academics, students and staff.

Reporting to the Senior Faculty Officer, the appointees’ duties will include, but not be limited to, the administration and execution of the following tasks:  

• Academic Administration
• Helpdesk and enquiry management consultation
• Student application and registration
• Marketing and recruitment
• Human resources administration
• Meeting administration
• General administration
• Test series administration
• Performing any other administrative duties as may be assigned by the Senior Faculty Officer or Faculty Manager

Minimum Requirements

• Grade 12
• A minimum of 2 years of relevant experience in student administration
   

The following would be advantageous:

• Administrative experience in a Higher Education environment
• Knowledge of university administrative systems such as SASI
• Proficiency in computer programmes/software packages e.g. Word; Excel / MS Office Suites / PowerPoint

Competencies required:

• Communication and interpersonal skills    
• Attention to detail
• Ability to collaborate with various stakeholders 
• Planning and organizing skills  
• Time management skills 
• Computer literacy
• Writing skills
• Stress tolerance