Administration Supervisor - Malalane at Unitrans

Job Advert Summary
An opportunity has become available for an Administration Supervisor who will provide key support for both operational and administrative personnel. The role holder will be responsible for arranging data and making calculations which will be used to compile reports and resolve vehicle scheduling information. Contact with the company's customers will be on a daily basis and the role holder must be able to work independently and without supervision.

Minimum Requirements

• Diploma or Degree in Logistics/ Transportation/ Administration Management
• Advanced Excel skills
• 2 to 4 years Operational/ Administrative experience
• Detail oriented and analytical in nature
• Self-motivated with strong organizational and time management skills
• Must be able to work under pressure and after hours from time to time
• Ability to prioritize and multitask
• Previous experience working with the SoloPlan system
• Previous experience in fuel management

Duties & Responsibilities

• Implementation and maintenance of the SoloPlan software on the following operations:
  • Inbound Cane Transport – 200 trips daily
  • Packed Transport – 12 trips daily PLUS 12 return trips daily
  • Bulk Sugar Transport - 24 trips daily
• Ensuring that data is captured correctly
• Expediting decision making using the information from the SoloPlan system
• Weekly invoicing of tonnage information from SoloPlan
• Download fuel transactions from Micro Alert and copy into an Excel file
• Investigate and correct anomalies (Odometer readings, litres)
• Daily diesel stock reconciliation to be updated and signed off
• Calculation Sheet 9 for reporting to management
• Assist with investigation of excessive fuel consumption
• Assist with corrective action to be taken against those with excessive fuel consumption
• Issue Micro Alert Barcodes and create new vehicles on the MA system
• Supply third parties with backup for invoices sent to them and resolve their queries
• Report broken equipment to Total Energies
• Do diesel order planning daily and request Unitrans orders
• Put Unitrans diesel purchase orders on the Total Energies website and obtain a Total Energies sales order number
• Coordinate COC purchases with Unitrans in Durban and give the Total Energies order numbers through to them
• Ensure dips are taken before and after each delivery and compare it with the delivery note