Administration Clerk: Supply Chain Management (Procurement) at Western Cape Government

Requirements

Qualification: 

• Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed subject and/or
• Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post.

Experience:

• Appropriate experience in Supply Chain Management with specific focus in the Procurement Process.
• Appropriate experience of Supply Chain Management systems i. e. Logis (Logistical Information System) and ePS (Electronic Procurement System).

Competences

• Computer Literacy in the Microsoft Package;
• Knowledge and exposure to the Public Finance Management Act (PFMA), Regulations and Financial Instructions.
• Knowledge of SCM Systems, i.e. CSD (Central Supplier Database), and the WCSEB (Western Cape Supplier Evidence Bank)
• The ability to work independently and as part of a team.

Duties:

• Performing all functions related to the Demand and Acquisitioning of Goods and Services for all FBU’s of New Somerset Hospital:
• Ensuring that requests received are processed via the Institutional Quotation
• Committee for approval and that the correct sourcing method is applied.
• Check and verify correctness of specifications before advertising on the ePS for non-contract items.
• Placing of orders based on the relevant procurement process completed with service providers & suppliers for goods and services timeously.
• Communication and feedback between suppliers and end-users in terms of lead times and contract management aspects.
• Ensuring receipt, - dispatch and – issuing duties are performed in the Transit Area in line with the Standard Operating Procedure of the Hospital.
• Ensuring compliance to Prescripts are maintained to all procurement transactions;
• Providing Administrative support to various internal stakeholders of New Somerset Hospital.