Administration Clerk - Khulisa at Sappi

As an Administration Clerk - Khulisa, you will be responsible for:

• Facilitate & manage Khulisa bookings for meetings, seminars and conferences by coordinating all aspects such as venue, logistics, and catering according to management requirements
• Attend monthly Management meetings, collate the presentation, compile & distribute agenda and minutes according to agreed standards
• Maintain archives from all Khulisa regional offices and liaise with Document warehouse for archiving documents when required 
• Initiate request for proposals (RFP) process on e-Cams/Ariba for new/renewal contract requests by uploading the contract information packs from service providers onto systems to ensure that no business transaction occurs without a legal agreement in place
• Load and track contract approval process flow on systems to ensure effective and timeous completion of agreements and service providers receive accurate feedback
• Print and/or distribute copies of all contracts to contractors and suppliers, and ensure the signed original is posted to the Legal department
• Maintain and upload contractor rates on Forcelink to ensure work orders are timeoulsy done by forestry staff 
• Generate SAP payment requisitions and ensure purchase requisitions, order numbers and invoices are processed to ensure that vendors are paid in line with company policy and internal procedures
• Ensure invoices are submitted within 30 days upon request of order number by the requestor and finalise the transaction on SAP for payment so that costs are submitted within the same month of the transaction
• Provide back office support and administrative function to Forcelink users' queries logged through IT Helpdesk by liaising with various business units and external stakeholders to ensure issues are resolved timeously
• Conduct recorded monthly safety inspections of the facilities and equipment
• Assist to manage company assets and use thereof, by keeping an up to date assets register through log inventory register and conduct regular recorded asset inspections housekeeping by doing regular visit at the training centres and updating to control all assets and stocks 
• Assist in the completion of asset disposal and Capex application using electronic capex system for requests to be approved
• Assist by putting together monthly reports by consolidating and editing the report document/s to ensure effective communication to senior management 
• Assist by consolidating weekly & monthly statistics by drawing operations reports on Forecelink and updating weekly/monthly report on MS Teams, and circulating report to Senior management
• Assist with the administering of the action log system and with the follow-up and close-out.

What are we looking for?

• A matric/grade 12 qualification
• An Administration related qualification preferable
• Minimum of 2 years relevant experience
• Strong computer literacy (Word, Excel, PowerPoint)
• SAP knowledge an advantage
• Valid code EB Driver's license