Administration Assistant (Fixed-Term Contract) - Roodepoort at IIE MSA and IIE Varsity College

Duties and Responsibilities:

Procurement Process

• Follow up with National for outstanding Purchase Orders
• Follow up with Vendors for Outstanding invoices and statement / Monthly vendors to load on Freshdesk and get a Purchase Order
• Follow up with National for vendor payments
• Follow up with Relevant Departments to send through signed invoices to be sent to CI for payment.
• Ensure that departments sign all invoices and job cards so that receipting can be done
• Check if receipting is performed for invoices due for payment
• Check all vendor documents are correct for a vendor to be uploaded on the system
• Send Proof of payments to vendor
• Identify all invoices not captured by month-end so that HF can raise accruals

Stationery Management

• Prepare all new starter packs
• Do stock count and monitor stationery
• Order stationery
• Assist departments with stationery request
• Order stationery requirement from Vendor

Delivery from Vendors

• Check Delivery Items to the Invoice and Purchase Order
• Ensure the correct department collect all items in due time
• Scan delivery notes and invoices and send to Vega Creditors

Competencies required:

• Intermediate computer literacy essential
• Excellent administration, planning and time keeping skills
• Customer service orientation, high levels of energy and self-motivation
• Highly effective communication and organisational skills
• Shown ability to manage work and self proactively
• High level of integrity and confidentiality
• Must be approachable

Minimum Qualification Requirements:

• Minimum of a Matric or 3-year Diploma Preferable.

Minimum Work Experience Requirements:

• Minimum of 2 to 3 years Bookkeeping experience