Administration Assistant Dispatch - Grain Field Chickens Abattoir , Reitz at VKB Group

Job Description

Responsible for performing all clerical tasks related to Dispatch/ Warehousing administration activities, as well as the capturing of all dispatch information onto the required reports in alignment with predefined work objectives (as per agreed standard operating procedures). 

Requirements

• Grade 12 / NQF Level 4 Equivalent.
• At least 3 years’ experience in Warehousing/ Distribution environment.
• Diploma in Logistics/ Supply Chain Management will be an advantage.
• Working knowledge of NAV will be a definite advantage.
• Must be Computer literate (Microsoft Package).
• A willingness to work overtime, shifts and weekends when required.

Duties and Responsibilities

• Provide administrative support to the Warehouse & Distribution Manager, Snr Supervisors, Supervisors, Sales- and other Depts when and where needed.
• Document Control – compile, edit, record, file and capture documents.
• Ensure that all CHEP pallets received and issued are captured daily.
• Conduct spot-checks on loads picked and loaded to ensure accuracy.
• Liaise and correspond with the Sales Dept. when and where needed.
• Obtain Production Plan from Operations Administration.
• Create orders, fill in loading books, CHEP slips and other Dispatch documentation.
• Place orders on the board and confirm orders according to route planning.
• Handle the Dispatch team queries related to orders placed.
• Coordinate changeovers in admin documentation, outstanding orders and delivery information when and where needed.
• Ensure correct data capturing and updating of information on excel and SharePoint.
• Ensure all Reports are submitted on time.
• Work out the fresh production plan as per order received.
• Ensure that quantity balance with the orders.
• Assist with truck loading as per SOP to ensure 100% loading efficiency.
• Record loading information on relevant computer sheets & printed copies when and where needed.
• Complete all documentation accurately and in full - Range: Documents include, but are not limited to:
• Customer Service Sheet
• Production Planning – Fresh
• Loading Information Papers
• CHEP Control
• Capture all documentation accurately and on time.
• Ensure that all credits are processed accurately in terms of the SOP.
• Any other duties as may be required by management.

Skills

• Basic computer skills.
• Good Numerical skills.
• Good communication skills.
• Accuracy and attention to detail.
• Good reporting skills.
• Good planning skills.
• Team player.
• Be self-motivated, enthusiastic and trustworthy.
• Able to work under pressure.