Admin Supervisor at Boxer Superstores

Job Advert Summary    

• Boxer Superstores is seeking a detail-oriented and experienced Admin Supervisor to join our team at the Polokwane Distribution Centre. This role reports directly to the Finance Controller and plays a crucial part in ensuring efficient administrative processes within our distribution operations.

Minimum Requirements    

• Degree or diploma in Administration or a related field.
• Minimum of 3 years of work experience in an administrative role.
• Proficient in working with internal stakeholders, including all distribution centre staff, Head Office, payroll, and management accounts.
• Experience interacting with external stakeholders, including suppliers and staff transport.
• Knowledge of the BOMM System is advantageous.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work collaboratively with various teams.

Duties and Responsibilities    

• Analyze and process Goods Received Vouchers (GRVs) accurately.
• Balance GRVs against invoices and address any discrepancies.
• Raise claims for overcharges or short deliveries and prepare reports on all GRVs processed.
• Compile and verify GRV and Inter-Branch Transfer (IBT) reports from the previous day, ensuring all tasks have been completed.
• Ensure that all paperwork reconciles with reports and investigate any discrepancies.
• Resolve discrepancies where possible; escalate unresolved issues to Head Office.
• Request inventory counts to reconcile physical stock against system stock.