Admin Clerk - Somerset West at Overberg Water Board

QUALIFICATIONS AND EXPERIENCE

• Matric
• Diploma/Certificate in Office Admin/ Secretary or relevant
• Computer literacy
• Unendorsed Driver’s license
• 2 years relevant experience

Requirements

DUTIES:

• Perform all typing of documentation:  Agendas, reports, memorandums, letters, minutes of Management’s meetings/Health and Safety meetings
• Perform all secretarial and administrative support regarding filing and diary planning
• Make all appointments, confirm dates, times and places
• Make flight, accommodation and transport arrangements as needed
• Reception for Office Manager: receive calls, faxes, e-mails, take and follow up messages, welcome visitors, portray good image
• Make arrangements for training: Organise transport and accommodation for people, obtain quotations and organise payment, confirm dates and times
• Filing of all relevant training projects and keeping documentation and contracts up to date
• Write out all orders, obtain quotations and send for payment
• Liaise directly with clients and employees: provide information
• Check budget allocation and ensure that all administrative and financial procedures are followed
• Obtain quotations, issue orders regarding infrastructure and send off for payment
• Keep data bank regarding completed projects up to date
• Type reports for record keeping of stock received, booking out and filing thereof
• Keep information regarding office management up to date for asset register
• Compile and send monthly reports to Emanti Management, Ninhamshand and DWAF and filing thereof
• Compile agendas, take and send out minutes of Health and Safety meetings
• Obtain water quality reports from Managers: Operations and follow up and file
• Keeping Bluedrop System (BDS) of DWA up to date
• Updating of process controllers’ qualifications on bluedrop system, as well as scheme data
• Typing of policies and SWPs regarding safety and water qualities