Admin Assistant I at Smollan

DESCRIPTION
 

• We’re on the lookout for an experienced Admin Assistant to provide administrative support to the relevant business unit(s), including sales tracking, scheduling trade visits, managing expenditure and collating feedback on a 2months contract in Durban.

As an Admin Assistant you will be responsible for:

• Sales Tracking
• Draw sales reports from relevant database as per
• Collate information into one report and send to relevant stakeholders
• Co-Ordination of Trade Visits
• Schedule call cycles and trade visits, and ensure there are no conflicting appointments
• Organise travel arrangements and accommodation for out-of-town travel
• Budget Management
• Collate expense claims and personal business slips for everyone with a company credit card and submit to Finance for payment
• Use discretion in finding ways to save costs
• Diary Management and General Administration
• Use discretion to resolve issues or escalate/channel when necessary
• Monitor / follow-up to ensure effective problem resolution
• Handle issues and complaints in a diplomatic, tactful and interpersonally sensitive manner
• Liaise closely with internal and external clients to manage all scheduling of day-to-day appointments and tasks
• Anticipate priorities and schedule accordingly
• Plan agendas and ensure they are effectively distributed Plan ahead in scheduling recurring events
• Take effective minutes and ensure 100% confidentiality
• Update asset register (e.g., company cars, cell phones, etc.)
• Update client database, call cycles and internal staff information using relevant systems
• Draw / collate reports as required
• Ensure files and all information are updated and easily accessible

REQUIREMENTS
What are we looking for?

To qualify for this role, you should:  

• Grade 12
• 1-2 year’s secretarial/admin experience, preferably in retail /FMCG
• Knowledge, Skills & Abilities: Communication skills (verbal & written)
• Financial management skills
• Planning & organising skills
• Time management
• Attention to details
• Computer literacy - MS office suite
• Sales objective achievement skills