Accounts Clerk at Signature Cosmetics

Job Description

• Provide support to the accounts and finance department
• Respond to general accounts queries, e.g., invoice queries, requests for Telkom Account details from IT, and refer or escalate to the relevant person or escalate when required
• Address general queries from stores, e.g., banking of cash sales, speed point machines, Bank reconciliation checks
• Capture monthly credit card statements on to Excel spreadsheet, follow up on any outstanding slips with the relevant credit card holder and escalate to line manager
• Perform re-conciliation on credit card statements and slips received, process journals in on F&O system
• Process all allocated COD payments weekly on Tuesdays and Thursdays and address any queries with line manager
• Address COD queries, e.g., confirmation and proof of payment requests
• Download bank statements and capture statement details on F&O
• Verify every Tuesday, against the Banking Compliance Report that all stores have completed their banking as per store banking schedule and escalate any non-adherence to the relevant Area Manager
• Escalate any non-adherence to store banking schedule to the relevant Area Manager and National Operations and Sales Manager
• Address any cash and card payment queries with the store, assist where possible, and where no explanation is available escalate to the relevant Area Manager
• Address any cash and card payment queries with the store, assist where possible, and ensure an explanation is provided, e.g., non-process compliance to policies or procedures
• Access Telkom account online, capture details on F&O, and once approved, load for banking
• Check Petty Cash usage for allocated stores, ensure all Petty Cash slips are received and included when performing the reconciliation on the Daily Sales report to the banking
• Assist with financial year end processes as and when requested
• Provide assistance to the finance team as and when requested
• Raise all queries with line manager or relevant position
• Perform general finance and office duties including but not limited to filing, general data entry, answering phones, addressing queries, processing emails and physical post
• Calculate the VAT submission for Autograph
• Capture invoice journals for selected vendors
• Assist with capturing invoices for all Autograph warehouse receipts (National)
• Reconcile creditors for Autograph payments

Requirements 

• Grade 12 or equivalent qualification required
• Studying towards or in possession of a B Com, Diploma or Certificate in Finance, or related qualification required
• Experience working in an accounts department required
• General finance, admin, accounts department experience required
• 1 - 2 years experience with reconciliations within a retail environment required
• 1 - 2 years experience capturing and verifying data required