(653) Administrator: Management Support -PSISD at South African Reserve Bank

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Engage in short-term planning and perform tasks against work plans formulated in collaboration with the team leader/manager. 
• Perform general administration in support of departmental operations, including but not limited to correspondence, records management, data capturing and document processing (typing/formatting). 
• Perform administrative tasks in support of the department’s financial administration as requested by the team leader/manager, including obtaining vendor information, processing invoices, procuring good/services and ensuring the timely submission of accurate payment information.
• Support the team leader/manager in his/her role as the department’s training, facilities, information and communications technology (ICT) and fixed assets representative by ensuring the effective management of departmental facilities requirements and resources. 
• Perform the administration as well as the preparation and distribution of departmental publications and marketing material, including the PA Annual Report, licence certificates, and so forth.
• Assist in the coordination of the risk management and internal audit processes for the departments.
• Engage effectively with stakeholders both within and outside the departments to support the departments’ objectives.
• Perform administrative duties on an ad hoc or project basis as requested by the team leader/manager.
• Perform work independently within established practices, given processes, rules and regulations, ensuring compliance with standards, policies and other guidelines in executing own tasks.
• Diagnose problems and choose/modify routines to deal with them, displaying the ability to provide solutions for problems within a defined context. 
• Willingly address any gaps in own performance of tasks and activities against the required standards.

Qualifications

Job requirements

To be considered for this position, candidates must be in possession of:

• a Higher Certificate (NQF 5) in Administration, Risk and Compliance, Governance or Records Management, or an equivalent qualification; and 
• a minimum of one to three years’ experience in a management support environment. 

knowledge and understanding of:

• industry, organisational and business awareness; 
• quality assurance; 
• continuous improvement; 
• continuous learning and/or professional development;   
• business continuity planning; 
• administration strategy and planning; 
• legislation, governance, risk and compliance;    
• administration information management’ 
• administration reporting;
• cost administration; 
• administration-specific inventory management; 
• client-centric focus;
• service and stakeholder focus;
• the ability to work in a team;
• interpersonal sensitivity;
• a drive for results;
• problem-solving and analytical skills; 
• verbal and written communication skills; and
• a learning focus.