Job Brief:
We are seeking a detail-oriented Procurement Assistant to support our procurement team in sourcing and purchasing goods and services for our company. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to supporting procurement activities.
Responsibilities:
- Assist with sourcing suppliers and vendors for goods and services, obtaining quotes, and negotiating terms and prices.
- Coordinate with internal stakeholders to understand procurement needs and requirements.
- Prepare and process purchase orders, contracts, and other procurement documents accurately and efficiently.
- Track and monitor the status of purchase orders, ensuring timely delivery and fulfillment of orders.
- Maintain procurement records, databases, and documentation, ensuring accuracy and completeness of information.
- Assist with vendor evaluations and performance assessments, collecting feedback and evaluating supplier capabilities.
- Conduct market research and analysis to identify potential suppliers, products, and cost-saving opportunities.
- Assist with inventory management and control, including tracking stock levels and replenishing supplies as needed.
- Support the resolution of procurement-related issues, discrepancies, and disputes with vendors and suppliers.
- Provide administrative support to the procurement team, including organizing meetings, preparing presentations, and managing correspondence.
- Assist with the development and implementation of procurement policies, procedures, and best practices.
- Collaborate with cross-functional teams to ensure alignment and coordination of procurement activities with business objectives.
- Stay updated on industry trends, regulations, and best practices in procurement and supply chain management.
- Assist with special projects and initiatives as assigned by the procurement manager or senior leadership.
- Contribute to continuous improvement efforts in procurement processes, systems, and workflows.
Requirements and Qualifications:
- Bachelor's degree in Business Administration, Supply Chain Management, or related field; relevant work experience may be considered in lieu of a degree.
- Proven experience in an administrative or support role, preferably in procurement or supply chain management.
- Strong organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
- Excellent attention to detail and accuracy in work, with a commitment to quality and thoroughness.
- Proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint) and procurement software.
- Strong communication and interpersonal abilities, with the capacity to interact professionally with internal and external stakeholders.
- Ability to work independently and collaboratively in a team environment, with a proactive and flexible approach to supporting procurement activities.
- Knowledge of procurement processes, procedures, and best practices.
- Familiarity with sourcing and purchasing principles, including negotiation techniques and vendor management.
- Analytical and problem-solving skills, with the ability to gather and analyze data to inform procurement decisions.
- Commitment to confidentiality and ethical conduct in handling procurement-related information and transactions.
- Adaptability and willingness to learn new skills and tools as needed.
- Ability to thrive in a fast-paced, dynamic environment, managing competing priorities and deadlines with a positive attitude.
- Customer service orientation, with a focus on delivering responsive and reliable support to internal stakeholders and external partners.
- Team player with a collaborative mindset, able to work effectively with cross-functional teams to achieve shared goals and objectives.
Required Skills:
- Administrative support
- Communication
- Organization
- Attention to detail
- Procurement processes
- Data analysis
- Vendor management
- Time management
Frequently Asked Questions
What is a procurement job role?
A procurement job role involves acquiring goods, services, or works from external sources to support the operations of an organization. This includes activities such as sourcing suppliers, negotiating contracts, managing supplier relationships, and ensuring timely delivery of goods or services while maintaining cost-effectiveness and quality.
What do purchasing assistants do?
Purchasing assistants support the procurement or purchasing department in various tasks such as preparing purchase orders, sourcing suppliers, obtaining price quotes, maintaining procurement records, tracking orders, and communicating with suppliers to ensure timely delivery of goods or services.
What is the experience of a procurement assistant?
The experience of a procurement assistant may vary depending on the organization and specific role requirements. Typically, procurement assistants may have previous experience in administrative roles or customer service positions. They may also have knowledge of procurement processes, familiarity with procurement software or systems, and excellent communication and organizational skills.
What are the three most important qualities of a procurement assistant?
Three important qualities of a procurement assistant include attention to detail, strong organizational skills, and excellent communication skills. Attention to detail is crucial for accurately processing purchase orders and maintaining procurement records. Strong organizational skills are essential for managing multiple tasks and priorities effectively. Excellent communication skills are important for interacting with suppliers, colleagues, and other stakeholders to ensure smooth procurement processes.
